Administrative Assistant- Office of the Project Manager

G.P.L Inc. invites applications from suitably qualified candidates to fill the impending vacancy of Administrative Assistant within Office of the Project Manager – Electrification Project (T & D), Middle Street.

 Under the general direction of Project Manager – Electrification Project (T & D), the incumbent will be responsible for providing secretarial and administrative support to facilitate the efficient operation of the department

 Key Responsibility Areas

1. Screen incoming calls and, as appropriate, provide requested information, take messages or redirect inquires to the appropriate office.
2. Schedule and coordinate meetings and appointments, as requested
3. Prepare and modify documents including correspondence, reports, memos and emails
4. Proof-read drafts of correspondence for correct grammar, punctuation and spelling and make corrections.
5. Compile Network Statistics for monthly, quarterly and annual reports
6. Create and maintain electronic and hard copy filing system.
7. Prepare agendas for meetings, distribute minutes of and prepare schedules
8. Open, sort and distribute incoming correspondence
9. Coordinate and maintain records for staff and petty cash
10. Maintain adequate levels of department office supplies
11. Maintaining confidentiality in all aspects on the company’s dealing and working
12. Ensure that Inventory software and Bin Cards are accurately updated in a timely manner;