Project Monitoring Specialist
Job Description/Key Resonsibilities
The opportunity awaits qualified results oriented professionals who are interested in joining our team within the Office of the Team Leader-Management Committee Interested candidates with the requisite qualifications and experience are invited to apply for the vacant position of Project Monitoring Specialist – Duke Street, Georgetown.
The Project Monitoring Specialist will assist in the day-to-day monitoring, evaluation, and scheduled reporting of all projects executed within the company, working directly under the guidance of the Team Leader – Management Committee.
KEY RESPONSIBILITY AREAS:
- Oversee the timely and quality execution of project work plans, providing detailed monitoring and evaluation of progress.
- Serve as the main point of contact between the Team Leader and Project Managers, facilitating the collection of critical project information and ensuring seamless communication.
- Conduct on-site evaluations (where applicable) to assess progress relative to project plans and provide status updates.
- Prepare and deliver project reports (both qualitative and quantitative), reflecting monitoring efforts as directed by the Team Leader.
- Proactively identify delays, issues, or risks during project implementation, providing recommendations and solutions to the Team Leader for corrective actions.
- Provide administrative and logistical support for project-related activities, including project staff travel and other cross-departmental matters.
- Act as the liaison between the Project Unit and the Executive Team Leader, ensuring efficient communication and addressing project-related queries or concerns.
- Utilize various project management software tools to provide executive summaries, detailed performance insights, and data-driven recommendations to improve project outcomes.
- Ensure project objectives are consistently aligned with the broader strategic goals of the Executive Team, adjusting deliverables as necessary to meet key performance indicators.
- Record and distribute minutes from meetings and field visits, while preparing detailed reports following site inspections.
- Perform additional tasks related to project monitoring as assigned by the Team Leader to ensure the successful execution of project deliverables.
COMPENTENCY PROFILE:
- Excellent oral and written communication skills
- Computer literacy (Micro Soft Word, Excel, Power Point)
- Be conversant with the GPL’s Policies and Procedures, including Standard Terms and Conditions for an Electric Service, Customer Service Standards, Personnel Policies and Procedures.
- Excellent conflict resolution skills
- Flexible and possess the ability to perform effectively under pressure
- Ability to manage multiple tasks simultaneously
- Responsible and able to meet deadlines
- Good interpersonal skills
Required Qualifications and Experience
- Bachelor’s Degree in Project Management, Business Administration, Engineering, or a related field.
- Project Management certification (PMP or equivalent) is strongly preferred.
- At least 3-5 years of experience in project monitoring, preferably within a utility, large corporate, or similar environment.
- Proven ability to oversee multiple projects concurrently and effectively.
- Strong knowledge of project management tools and techniques, with experience using software for tracking and reporting.
- Exceptional verbal and written communication skills, with a history of producing reports for executive-level stakeholders.
- Advanced analytical, critical-thinking, and problem-solving skills.
- Familiarity with BIS, CIS, HRMIS, and other significant operational systems used within a utility environment would be an asset.
Salary Grade: JM: B