Inventory Management Assistant

We’re excited to announce the search for a results oriented Inventory Management Assistant, to join our team at the Metering & Field Services Department – SOPHIA.

Interested candidates with the requisite qualifications and experience are invited to apply for this position.

SUMMARY: Under the general direction of the Inventory Management Supervisor, the incumbent will be responsible for the administration and coordination of all day to day activities of the Metering Stores and Safekeeping of all materials, tools, equipment and stationery.

Key Responsibility Areas

1. Ensure strict adherence to the standard storekeeping procedures as set out by the responsible department of the Guyana Power and Light Inc.

2. Ensure that all material held in the store is secure and accounted for.
3. Assist with on-the-job training of junior staff.

1. Enter data to the relevant database in a timely manner in keeping with the Metering Department operational targets.
2. Liaise with Essequibo and Berbice on materials requested and assist with arrangement of transfers
3. Maintain an efficient filing system, as well as ensuring all source documents are kept in good condition and are not easily accessible by unauthorized persons within or outside of the department.
4. Report immediately any source document discrepancies or system discrepancies to the immediate supervisor.
5. Assist with preparation of relevant reports relative to metering materials and sheets updates to accepted standards and layouts associated with metering department
6. Ensure accurate completion and submission of Contractor Invoices as per department schedules.
7. Processing of issued or returned material documentation as submitted by technicians or contractors
8.  List reclaimed meters to be issued to test lab.
9. Prepare Labourers fortnightly time sheet.
10. Ensure that the work environment and area is kept clean and tidy.

14. Attend to technicians and contractors with queries and assist with resolving issues relating to materials.
15. Perform continuous self-monitoring and evaluation to improve performance targets
16. Ensure ISO Compliance throughout the various processes under your control resulting in zero% non- conformity.
17. Enforce strict compliance with the requirements of the safety and Health Legislation, regulations and contractual obligations and promptly investigate and make recommendations through written reports with respect to infractions of Safety and Health regulations/Adhering to the Standard Line Practice Codes and Safety rules of the Company.
18. Perform other duties that may be assigned within the scope of your employment, from an Authorized Officer.

COMPETENCY PROFILE:

• Must be able to give attendant to details
• Ability to communicate effectively
• Ability to develop and maintain stock records, systems and procedures
• Understanding of Stores Management
• Flexible and able to work in team
• Knowledge of appropriate internal Control
• High level of organizational skills