Administrative Assistant – Internal Audit Department – Duke Street

The Guyana Power & Light Inc. invites applications from interested candidates with the requisite qualifications and experience to fill the position of Administrative Assistant within Internal Audit Department – Duke Street. 

Under the general direction of the Internal Audit Manager, the incumbent will be responsible for the execution of clerical and administrative functions within the Department.

Key Responsibility Areas 

1. Maintain an efficient filing and records system.
2. Keep an up-to-date inventory of equipment and stock of all stationery under the office’s jurisdiction.
3. Monitor and supervise staff under your supervision including evaluating their performance.
4. Answer the Telephone and attend to visitors, also arrange necessary appointments for meetings.
5. Take notes at meetings and prepare minutes in a timely manner.
6. Prepare and send out notices, agenda, minutes and other items not later than three (3) days before hand.
7. Deal with all routine matters in the absence of the Manager.

8. Coordinate with the Office Attendant on the tidiness of the office, ensuring that it is ready for the commencement of the work at the beginning of each work day.
9. Perform other duties that may be assigned to you within the scope of your employment, from an Authorized Officer.

COMPETENCY PROFILE:

• Use of Microsoft Office Suite
• BE familiar with ISO 9001 Quality Management System
• Be familiar with GPL’s new Performance Management System
• High level of Organizational/Managing Skills
• Ability to maintain confidentiality
• Knowledge of office practices and procedures
• Flexibility
• Ability to self – motivate
• Ability to handle multi tasks simultaneously and balance competing priorities.