Administrative Assistant – Corporate Secretariat

Closing Date June 21, 2019 closed

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TOR- Administrative Assistant- Secretariat

Job Description/Key Resonsibilities

G.P.L Inc. invites applications from suitably qualified candidates to fill the impending vacancy of Administrative Assistant within the Corporate Secretariat   – Duke Street, Kingston Georgetown.

Under the direction of the Corporate Secretary or his/her designate, the incumbent will perform administrative functions associated with tender board processes but are not limited to the key essentials.

 

Key Responsibility Areas

 

  1. Assist the Corporate Secretary in her functions as Secretary to GPL’s Tender Committees, including but not limited to:
  • Receiving and documenting all Notices of tender openings.
  • Conducting all preparatory works related to Tender openings (including preparation of tender boxes etc.)
  • Attending and assisting the Corporate Secretary at Tender Openings
  • Collating information on Bid submissions and preparing draft Tender Openings Minutes for consideration.
  • Monitoring timelines for evaluation submission and providing weekly updates to the Corporate Secretary. To this end, the incumbent shall liaise with the Evaluation Committees.
  • Attending meetings of Tender Committees and keeping records of proceedings
  • Assisting in maintaining records  of the Tender Process, status and filing of Tender Submissions and related information
  1. Assist in maintaining Corporate Secretary’s calendar and scheduling of appointments and meetings.
  2. Assist in fixing commitments to maximize the Corporate Secretary’s time efficiency as it relates to Tender Board activities;
  3. Undertake research and collation of information and reports as required.

 

Required Qualifications and Experience

Diploma in Business Management/Administration or its equivalent from an accredited tertiary institution with at least 3 years relevant experience.

 OR

Certificate in Business Management/Administration or its equivalent from an accredited tertiary institution with at least 5 years relevant experience.

How to Apply

Applications should be submitted via our Vacancy Centre not later than June 21, 2019.